Real-time collaboration with your tree contractor
No more Excel back and forth. No phone calls for status updates. Work together in one system and see exactly what's happening in the field.
The challenge of contractor collaboration
Municipalities often work with external contractors for tree inspections, maintenance, and execution. But as soon as the work begins, so does the uncertainty.
Excel back and forth: Inspection results arrive weeks later in Excel files. Meanwhile, you don't know where the contractor stands.
Calling for status: To know how far the project has progressed, you need to call or email. The contractor must then stop working to report.
Outdated data: By the time you receive the results, they're already outdated. You only see new developments after the fact.
Discussions afterward: Without real-time insight, discussions sometimes arise about what was exactly done and when. Who's right?
One system, one truth
With IDA, municipality and contractor work in the same system. The contractor registers their work directly in the app. The municipality sees results come in real-time.
Real-time progress insight: Open your dashboard and see immediately how many trees are completed, which areas are done, and what still needs to happen. No more phone calls needed.
No more Excel imports: The contractor registers inspections directly in IDA. You see the data come in at the same moment. No weeks waiting for spreadsheets.
Always current tree data: Your tree inventory is always up-to-date. No more outdated data, no manual processing steps, no risk of errors.
One shared truth: No more discussions about what did or didn't happen. The system shows exactly when which tree was inspected, by whom, with photos included.
Direct answers to management: When the alderman asks how things stand, you show the dashboard. 'We're at 67%, North is done, Center is ongoing.' Done.
Better contractor relationship: The contractor no longer needs to report. Their work speaks for itself — real-time, in the system. That saves time and builds trust.
Features for collaboration
IDA supports the complete workflow of municipality and contractor — from assignment to real-time monitoring and completion.
Role-based access: Give the contractor exactly the permissions they need. They can register inspections and upload photos, but can't remove trees without your approval.
Real-time synchronization: Every inspection the contractor registers, you see immediately in your dashboard. No delay, no manual import, just live data.
Approval workflow: Tree additions or removals first go through your approval queue. You maintain control over what enters your official dataset.
Progress monitoring: Track in real-time how many trees are completed, which areas are done, and whether the project is on schedule. No more surprises.
How it works in practice
From assignment to completion — this is how municipality and contractor collaborate in IDA:
You create a project in IDA and specify which trees need to be inspected. The system generates a list and shows the locations on the map.
You give the contractor access to the project with the right permissions. They see exactly which trees they need to inspect and where they are.
The contractor works in the field with the IDA app on their phone or tablet. Every inspection they complete syncs directly to your dashboard.
You follow the progress in real-time from the office. You see which trees are completed, which areas are done, and how the project stands.
If the contractor wants to register a new tree or remove an existing one, it enters your approval queue. You decide if it proceeds.
After project completion, your tree inventory is automatically up-to-date. No manual processing, no Excel import, just done.
Also want real-time collaboration with your contractor?
Request a no-obligation demo and discover how municipality and contractor can work together in IDA — without Excel, without phone calls, with real-time insight.
Free consultation • No obligations • See your own workflow